Office Removals: The Importance of Labeling Boxes

Posted on 31/05/2016

When it comes to an office move, the main issue that you will come across is trying to reduce the impact that the move has on the company’s productivity. Packing up an entire business and then setting it all up again after the move takes a huge amount of planning and can be a real difficulty when it comes to making sure that things get up and running as soon as possible to reduce the impact that the move has on the business. The move will most likely be in aid of benefiting the business, whether for reducing outgoing costs, or so that more work can be taken on, but it is important to prevent that change over doing the opposite by wasting time. One of the main difficulties in this vein comes with setting up filing systems so that they are back in order and easily accessible when they are needed straight away. If you are moving filing cabinets from one place to another, then you will likely find that they are tipped up every which way, which will obviously mess up any documents left in them, so you will need to remove all filing systems from their cabinets, and this is where this can get muddled. Setting out a plan for your filing so that it is not messed up is one of the main challenges that you will face, so it is best that you understand the importance of labeling boxes during your office removals, so that nothing goes missing or falls out of order.

Start by working out exactly what needs to be packed and when. It is important that you start planning the move well in advance, but also that your packing does not impede on the office’s needs before the move, as the company will likely be working right up until the day of the move. When you have worked out what can be packed and when, you will need to allocate packing boxes for each section of filing, and to organize a system of labeling the boxes so that they are not left unordered during transit. This means making sure that each box corresponds to an unpacking plan that will mean that when you unload them into their cabinets, everything is in order straight away.

This is not the only need for labeling, and you will find it extremely useful throughout the move, as it will remove any guesswork from the move, which can be deadly. If you label your boxes correctly, it will mean that the removers will know where to put each box on the day of the move, and will also alert them to the nature of the contents, as well as weight and fragility. This is the sort of thing that will help your office removers know whether they can stack things on top of certain boxes, or whether they are too delicate for such a thing. It is useful to draw out a plan of the new office, and label in all of the places where certain boxes should go to help your unpacking process as much as possible. This is the same with larger items of furniture or machinery; if your removals team knows where to put them straight away, then there will be less shifting about for you to do once the removals team have left the office. This plan will also prevent you from being asked where things should go all day, which can get a little maddening to say the least. It will also mean that in an emergency, you can access things without tearing through all of the other boxes first!